LEDIG STILLING VED UIT NORGES ARKTISKE UNIVERSITET
Administrative Coordinator position at the Norwegian Centre of Excellence, iC3
Deadline: 29.03.2026
Publisert
UiT The Arctic University of Norway is a multi-campus comprehensive university at the international forefront. Our vision is to be a driving force for developing the High North. The Northern Sami notion eallju, which means eagerness to work, sets the tone for this motive power at UiT. Along with students, staff and the wider community, we aim to utilise our location in Northern Norway and Sápmi, our broad and diverse research and study portfolio and interdisciplinary advantage to shape the future.
Our social mission is to provide research-based education of high quality, perform artistic development and carry out research of the highest international quality standards in the entire range from basic to applied. We will convey knowledge about disciplines and contribute to innovation. Our social mission unites UiT across various studies, research fields and large geographical distances. This demands good cooperation with trade and industry and civil society as well as with international partners. We will strengthen knowledge-based and sustainable development at a regional, national and international level.
Academic freedom and scientific and ethical principles form the basis for all UiT’s activities. Participation, co-determination, transparency and good processes will provide the decision-making basis we need to make wise and far-sighted priorities. Our students and staff will have the opportunity to develop their abilities and potential. Founded on academic integrity, we will be courageous, committed and generous in close contact with disciplines, people and contemporary developments.
We will demonstrate adaptability and seek good and purposeful utilisation of resources, so we are ready to meet the expectations and opportunities of the future. We will strengthen the quality and impact of our disciplines and core tasks through the following three strategic priority areas.
The position
The Department of Geosciences at UiT, The Arctic University of Norway has a 100% position as Project Coordinator within the Norwegian Centre of Excellence, iC3: Centre for ice, Cryosphere, Carbon and Climate.
Funding for the position is secured for 3 years from the commencement date.
About iC3
iC3: Centre for ice, Cryosphere, Carbon and Climate is an interdisciplinary polar research hub located in Tromsø, the capital of Arctic Norway. Our Centre is hosted by UiT, The Arctic University of Norway, a top university worldwide in terms of Arctic research output and is partnered with the Norwegian Polar Institute and NORCE. We offer a friendly and supportive work environment, working together across disciplines to answer some of the biggest questions in polar research. iC3 aims to close order of magnitude uncertainty in polar carbon budgets, addressing the hypothesis that changing ice sheets and the cryosphere profoundly impact Earth's carbon cycle, directly affecting human societies via feedback to the global climate and polar ecosystems. Our team has access to world-class facilities including Arctic and Antarctic research stations, ice-going research vessels and in-house laboratories and modelling capacity.
As the Centre continues to grow, we are looking for an administrative coordinator to join our team. We are seeking someone who is passionate about polar science, has strong work ethics, is driven, proactive, and shares our commitment to teamwork and professionalism. The appointed person will be responsible for supporting iC3´s Director, Centre Manager and research team with the Centre’s operations and activities, managing dynamic and diverse work streams.
The administrative coordinator will be based in Tromsø at the Department of Geosciences at UiT, and will work alongside the iC3 Manager, two centre Directors, The Director Support Coordinator, Communications Advisor (50%), Data Manager (50%) and iC3 scientists. The appointed person will also be part of a wider group of administrators at the Faculty of Science and Technology and will collaborate closely with administrative staff at the Department of Geoscience.
You must be able to start in the position within a reasonable time after receiving the offer and be based in Tromsø. This position is not relevant for those wishing to work remotely.
The workplace is at UiT in Tromsø.
Job description
Coordination responsibilities
Coordination support to iC3´s Centre Manager and Directors with new strategic ventures, including funding applications and other strategic partnerships.
Coordination and administrative support for iC3´s annual field school and other field activities
Coordination of iC3 infrastructure – overview, storage and loan of equipment, Standard Operating Procedures and database of all infrastructure.
General administrative support
Daily administrative tasks in the Centre. These include, but are not limited to:
Organisation, paperwork preparation and minute taking, for example at meetings and workshops, for example, support to iC3 secretariat meetings, iC3´s Science Board (bi-monthly), Scientific Advisory Committee (annual), Steering Committee (annual) and iC3 cross-centre activities.
Support with iC3 recruitment processes and onboarding of new PhDs, post-doctoral and visiting researchers.
Travel booking and arrangements for visiting researchers.
Requisition and purchasing
Horizon scanning funding opportunities and maintenance of iC3´s funding database
Support with iC3 communication tasks, including graphics as needed
Other iC3 administrative tasks to support the centre as needed
The work tasks may vary/change during the period of appointment.
Qualifications
To be hired, the following requirements must be met:
Educated in a relevant subject, preferably to master’s level, or equivalent knowledge and experience. This might be in research management, project coordination or in a relevant research topic to iC3.
Work experience (>2 yrs) within a relevant context (e.g. scientific research and/or research-related administration).
Excellent organization, planning and time management skills, with an eye for detail.
Excellent communication skills in English, both verbal and written, including communicating effectively with internal and external contacts at all levels of seniority.
Desirable qualifications
Good written and oral communication skills in Norwegian is an advantage. Applicants not able to communicate in Norwegian are expected to learn Norwegian within 2 years.
Skills and experience in generating graphics and illustrations
Research proposal development and support
Experience with working in environmental management and policy
Direct knowledge and experience from a relevant scientific field
The assessment will emphasize the candidates motivation and personal suitability for the position. We are looking for candidates who have:
Good collaboration skills
Able to work both independently and as part of a team, with experience of taking a leadership role in coordinating work streams or projects.
Structure, creativity and engagement
Strong problem-solving skills and flexibility
Service-minded
We offer
A good working environment with dedicated colleagues
Flexible working hours and a state collective pay agreement
Pension scheme through the state pension fund
Remuneration of the position is in salary code 1434 advicer on the pay scale for Norwegian state employees. There is a 2% deduction for contribution to the Norwegian Public Service Pension Fund. As a state employee, you have one of the best pension schemes availiable. For more information see: spk.no.
Application
The application must be submitted electronically via www.jobbnorge.no, and shall include:
CV and cover letter explaining your motivation and interest for the post, along with details of how you fit the required qualifications.
Diplomas and transcripts
Written references
Contact information to 2-3 references
Documentation of proficiency in English language. If you have a masters degree which was completed in English that will be enough for documentation of proficiency in English.
All documentation has to be in English or a Scandinavian language.
Inclusion and diversity
UiT The Arctic University i Norway is working actively to promote equality, gender balance and diversity among employees and students, and to create an inclusive and safe working environment. We believe that inclusion and diversity is a strength and we want employees with different competencies, professional experience, life experience and perspectives.
If you have a disability, a gap in your CV or immigrant background, we encourage you to tick the box for this in your application. If there are qualified applicants, we invite least one in each group for an interview. If you get the job, we will adapt the working conditions if you need it. Apart from selecting the right candidates, we will only use the information for anonymous statistics.
General information
The appointment is made in accordance with State regulations and guidelines at UiT. At our website, you will find more information for applicants.
The engagement is to be made in accordance with the acts relating to Control of the Export of Strategic Goods, Services and Technology. Candidates who by assessment of the application and attachment are seen to conflict with the criteria in the latter law will be prohibited from recruitment.
After the appointment you must assume that there may be changes in the area of work.
A good work environment is characterized by diversity. We encourage qualified candidates to apply, regardless of their gender, functional capacity or cultural background.
UiT will emphasize making the necessary adaptations to the working conditions for employees with reduced functional ability. Questions can be directed to the contact person for the position.
According to the Norwegian Freedom and Information Act (Offentleglova) information about the applicant may be included in the public applicant list, also in cases where the applicant has requested non-disclosure.
