UiT The Arctic University of Norway

UiT is a multi-campus research university in Norway and the northernmost university of the world. Our central location in the High North, our broad and diverse research and study portfolio, and our interdisciplinary qualities make us uniquely suited to meet the challenges of the future. At UiT you can explore global issues from a close-up perspective.

Credibility, academic freedom, closeness, creativity and commitment shall be hallmarks of the relationship between our employees, between our employees and our students and between UiT and our partners.

The position

UiT The Arctic University of Norway have a vacant permanent position, 80%, as a Project coordinator. If funding becomes available the position will be a 100% .The position is affiliated with the Research group Ultrasound, Microwave and Optics which is located at the Department of Physics and Technology. The position is organizationally affiliated at the Faculty of Science and Technology. The position will support, and is funded by multiple projects on microscopy and nanoscopy, funded by the Research Council of Norway, EU and others.

The workplace is UiT in Tromsø.

You must be able to start in the position in Tromsø within a reasonable time, within 6 months after receiving the offer.

Job description

The main task of a project coordinator is to handle administrative tasks for the project managers and team members.

This includes:

• Support with coordination and work management of the administrative services related to the projects, including planning and monitoring the daily progress of projects
• Support with recruitment and follow-up of staff and guests in the projects and research group
• Planning various events, workshops, conferences and organize project logistic
• Provide detailed updates to project management and assist with reporting to stakeholders
• Coordinate website updates, news, and blog, and other popular science dissemination
• Support in proposal processes for new research projects, including to be informed about announcements, deadlines and requirements
• Assist the Department of Physics and Technology with local services like mail distribution, shipping and receiving mail/parcels for the research groups UMO and renewable energy

Tasks may be added, changed or altered as part of the development of the organization.

Contact

For further information about the position, please contact:

Section Manager Tore Guneriussen:

• Phone: +47 77 64 54 13
• E-mail: tore.guneriussen@uit.no

or Associate professor Krishna Agarwal:

• Phone: +47 77 64 51 57
• E-mail: krishna.agarwal@uit.no

or Professor Balpreet Singh Ahluwalia

• Phone: +47 77 64 51 85
• E-mail: balpreet.singh.ahluwalia@uit.no

Qualifications

Required qualifications:

• Education from a university at least master level education from a university or college (preferably PhD level).
• Experience from administrative / research administrative work and coordinating projects with international consortia are required.
• Real competence with relevance to the specific tasks can replace the educational requirement.

Essential skills:

• Communication: Excellent verbal and written communication skills in English and Norwegian1 are required. If Norwegian skill are not at levelB2, it must be achieved within 2-years.
• Organization and time management
• Proficient computer skills: relevant tools, on-line reporting and meetings
• Problem solving: ability to work and solve problems independently
• Positive attitude: ability to handle the stress of unexpected challenges and also helps the team stay positive and motivated.
• Experience with and interest in research particularly in Optics and Photonics and research administration

Preferable qualifications:

• experience with mobility projects, which include admiration and assisting with paper-work related to travel, visa, reimbursements, stipends, etc.
• experience with organizing digital and hybrid international events that include formal, scientific, and social components to be conducted across different nations simultaneously
• experience with coordinating/administering EU as well as RCN projects, including experience of project reporting on online portals of EU and RCN
• have experience with exchanging information with Norwegian research networks, such as Digital Life Norway, for example for popular science dissemination

The successful candidate must be willing to get involved in the ongoing development of their department and the university as a whole.

The assessment will emphasize the candidates motivation and personal suitability for the position.

We offer

• A good working environment with dedicated colleagues
• Flexible working hours and a state collective pay agreement
• Pension scheme through the state pension fund

Remuneration of project coordinators positions are in salary code 1113 on the pay scale for Norwegian state employees. There is a 2% deduction for contribution to the Norwegian Public Service Pension Fund.

Application

The application must be submitted electronically via www.jobbnorge.no, and shall include:

• CV and application letter
• Diplomas and transcripts
• Written references
• Contact information to 2-3 references

All documentation has to be in English or a Scandinavian language.

Inclusion and diversity

UiT The Arctic University i Norway is working actively to promote equality, gender balance and diversity among employees and students, and to create an inclusive and safe working environment. We believe that inclusion and diversity is a strength and we want employees with different competencies, professional experience, life experience and perspectives.

If you have a disability, a gap in your CV or immigrant background, we encourage you to tick the box for this in your application. If there are qualified applicants, we invite least one in each group for an interview. If you get the job, we will adapt the working conditions if you need it. Apart from selecting the right candidates, we will only use the information for anonymous statistics.

General information

The appointment is made in accordance with State regulations and guidelines at UiT. At our website, you will find more information for applicants.

A good work environment is characterized by diversity. We encourage qualified candidates to apply, regardless of their gender, functional capacity or cultural background.

UiT will emphasize making the necessary adaptations to the working conditions for employees with reduced functional ability. Questions can be directed to the contact person for the position.

According to the Norwegian Freedom and Information Act (Offentleglova) information about the applicant may be included in the public applicant list, also in cases where the applicant has requested non-disclosure.

Apply for position